Choosing and Using Workflow Software for Building and Construction Companies

construction project management softwareConstruction software tools can be compared to glorified tape measures because they basically prevent you from making mistakes. You’ve probably heard the term “measure twice, cut once” and recognize the wisdom of careful planning before beginning any construction process or approaching workers or clients with bad news. Not using the best tools available will cost you time, money and brownie points with customers, vendors, competitors and your own staff. If you’re not using workflow software in your small-to-medium sized construction company, you’re making your job harder and risk losing credibility or your competitive edge.

Software Tools Offer Extraordinary Benefits

Comparing software to a tape measure begins to fail when you consider all the things that the right software can do for your business. Software can grow your business by handling estimates, payroll, purchase-orders and invoicing. If you have a customer service department, you can keep in touch by integrating CRM applications with workflow software that’s designed specifically to be user-friendly to the construction industry. The best software for your business stores everything securely in the cloud so that you can access everything you need on-the-job, at the office or while commuting or traveling between jobsites.

Different Types of Construction Software Available

The types of software used in the construction industry include General Contractor, Demolition, Plumbing, and Construction Project Management. There are more advanced types of software for larger construction companies where projects are often integrated with market conditions and business investments, and these include Project Portfolio Management, Integrated Construction Estimation and Online Construction Management.

Construction Your Way: Construction Project Management

This intuitive software works for many kinds of construction projects including agricultural, commercial, residential, institutional, industrial, civil and environmental projects. You can use this software to automate office tasks, manage documents, handle payroll for multiple ongoing projects, ensure compliance with government regulations and even handle customer service issues. Some of the top brands include:

1. WorkFlowMax

This software is a top choice because it offers end-to-end tools for handling sales leads, estimates, daily project management and billing. WorkflowMax integrates well with other software applications that you might be running like CRM, payroll, time-tracking and customer support. As a complete solution for handling your needs, the software estimates prices for jobs accurately and handles all the paperwork and purchase orders.

2. Procore

Cloud-based Procore software offers simple annual pricing and features a drawing-management tool, user-friendly dashboard for managing multiple projects and a change-order system that updates across multiple areas when changes become necessary.

3. Co-construct

Co-construct software is Web-based for mobility, and it is ideal for remodelers, custom builders and design firms where frequent changes in designs or specifications are common. The software easily updates across multiple areas when changes are needed.

4. BuildTools

Offered to construction companies at a flat monthly fee, BuildTools manages communications, budgeting, documents and many other tasks. There are no extra fees regardless of the number of projects.

5. BuilderTREND

Priced conveniently with monthly charges as Software-as-a-Service or SaaS, BuilderTREND costs as little as $99 per month for one project per year, and there are no setup fees or contracts required.

Tools Get the Job Done On-Time and On-Budget

Software tools handle all kinds of jobs that formerly took days or weeks for human resources to manage. These business tools include:

  • Gathering business intelligence
  • Managing business leads
  • Collaborating with subcontractors, vendors, architects and clients
  • Costing materials and labor
  • Billing
  • Managing payroll
  • Tracking time, materials, waste and missing materials and equipment

Leaner Construction for Fatter Profits

The right software should instantly pay dividends across multiple areas by identifying waste, fraud, and theft, streamlining construction processes, simplifying estimates, updating processes when changes are necessary and handling office work efficiently. The larger the construction project, the narrower the profit margin usually becomes because you have to meet or beat the bids of other builders and satisfy customers with superior skills and efficiencies of scale.

If you could estimate costs more accurately, reduce waste and increase productivity, you usually make more profit on each project. That, in turn, allows you to grow your business by bidding more competitively, earning more profits and meeting deadlines and customer expectations. That’s quite a job for a tape measure but entirely possible with the right workflow software.